Alafia Scout Adventure

What is the Alafia River Rendezvous?

The Alafia River Rendezvous is a pre-1840 living history encampment, where participants/ re-enactors live in camps portraying and demonstrating life skills of various Early American cultures, i.e.; British, Irish, Scottish, Spanish and Native American.

At last year’s gathering, over 1,000 lodges were set up housing well over 1,600 people. Traders Row consists of over a hundred traders selling everything from kettle corn and homemade root beer, to tools, beads, toys and period clothing of all sorts.

Costs

The price for scouts (11 years or older) and leaders is $10.00 per person. Here is what you get for your money: 2 nights camping (Fri. & Sat.), admission to the Rendezvous Primitive area on Saturday 9-4, and an Alafia patch for each paying scout/adult camper. The price is the same whether you camp 2 nights or 1 night!!! Only registered groups, that camp in the scout area, will get the Alafia patch.

We strongly recommend that you check the weather forecast before coming out to Alafia. The last couple of years have been anything from freezing cold, extreme heat to tropical storm with torrential rains and wind. Wear comfortable shoes for walking and make proper clothing and gear choices.

Basic Information

Scout Masters: Please print this out and go over them with your group so they will know the rules of our event. Thank you.

• Arrival time starts at 5:00 pm Friday please coordinate arrival time with your group.

• At the gate you will receive your packet and each vehicle needs to have the vehicle troop identification form on the driver’s dashboard to go beyond the gate.

• Please keep your scouts in the scout camping area Friday night and Saturday before 9am and after 4pm, they need always to be with an adult leader/chaperon.

• The gates open into the Primitive encampment at 9am Saturday morning. The patch you receive will be your “ticket” in and out of the event. All scouts and others with your unit should have their patch displayed on their person, either pinned to their shirt or strung around their neck while in the Primitive Rendezvous area. The Primitive Area is closed to all visitors at 4pm; please have your scouts leave at this time.

• While your troop is in the Primitive Rendezvous encampment, the scouts must be always accompanied by a scout leader/chaperon.

• When visiting individual camps, remember that this is someone’s home. Do not enter anyone’s tent without being invited.

• Do not touch other people’s things unless you have received permission from the owner.

• The scout camp sites are primitive with no electric or running water.

• Potable water is available, but you must carry it to your campsite.

• There are no showers facilities.

• Port-a-Johns are the only toilet facilities. If any scout is found playing in or tipping the Port-a-Johns, your entire troop will be sent home and not be allowed to return again.

• Firewood is not available for purchase, you need to bring your own. All fire pits must be filled back in before breaking camp.

• Each unit, depending on its size, needs to have at least one or two fire extinguishers in camp.

• Follow basic fire safety, have 5 gal. buckets of water around open campfires and keep fires a reasonable size. One per tent is also recommended and advised.

• Use your best outdoor manners and be respectful of the other campers in the area, not too loud late at night, running through other campsites, ETC.

• Please police your area for trash before your unit vacates the camp.

• You are responsible for your own garbage. If the dumpsters are full please take your garbage with you.

• Remember to “leave no trace”.

• No scouts should leave the scout camp area without adult supervision.

• Surrounding properties are off limits! The fence lines north and west are our property boundaries; please keep scouts away from the fence line.

• Violation of these rules could result in your group being evicted from the property and not being allowed to return in the future.

Registration Information

We require all scout groups to be preregistered and paid by December 1st. We limit camping to scouts 11 years and older and their leaders/chaperon only, no siblings or friends.

So, this is what is needed by December 1st:

• Troop Registration form

• Check or credit card payment for total amount of registration fee

We are not taking money at the event for additional patches going forward. If you need to add scouts/adults, let me know by December 15th and I will send a credit card invoice to pay. The additional patches will be added to your packet. At the time of arrival, you will need to turn in the adult/chaperon and scout forms for each patch (please have them in a manila envelope with troop number written on it).

No one will be admitted without a printed copy of paperwork by parent or guardian of youth. No electronic copies.

If you need to cancel an entire troop, you must do so by January 1st for a refund.

To pay by check, please make check payable to Florida Frontiersmen.

Mail registration forms and check to:
Sherri Cox
1610 Paragon Rd SE
Palm Bay, FL 32909

If you want to pay by credit card, email the completed Troop Registration form to Sherri Cox at registrar@alafiariverrendezvous.org. She will send you a PayPal invoice to pay with your credit card.